Primary Purpose:

Prepare invoices for payment and perform accounts receivable and accounting functions according to established procedures.

Responsibilities:

• Records daily receipts into computer, verifies deposits and postings to accounts receivable, distributes reports to various departments, scan checks to bank
• Resolves accounts receivable problems – assists interpreting, investigating and resolving accounts receivable problems or discrepancies with accounts; contacting customers to inform of delinquency; discussing any deviation from agreed client payment plans; obtaining appropriate approval to have open credits applied
• Maintains accurate records keeping track of name changes, mergers, address changes, etc. for all accounts; relaying all account change information to appropriate personnel/departments; duplicating, filing and retrieving accounts receivable materials as needed
• Opens new accounts
• Ensures ABC credit compliance - communicates account credit status to both sales and operations department personnel in a timely manner; assists sales department in collection of funds when possible; representing Burke in the coordination of federal/state regulatory audits; informing other departments of any change in account credit status immediately
• Daily credit check with salesman
• Minimizes bad debt - work with Credit Manager in attempt to collect against delinquent accounts; managing bad debt write-offs against budget
• Prepares reports - completes all internal reports to assist in the cash flow management process; providing special reports reflecting current status of customer accounts upon request
• Dock sales and sample slips
• Switchboard
• Take phone orders and process them
• Scan invoices into DocStar
• EDI
• All other duties as assigned

Required Skills:

• Ability to multi-task and prioritize work flow
• High level of accuracy and attention to detail
• Must be a team player with excellent oral and written communication skills

Experience:

• Minimum of 2 years of related accounting experience
• Proficiency with MS Word and some spreadsheet experience
• Understanding of accounting software, email and general office equipment

Behavioral Characteristics:

• Handles a number of repetitive routine tasks
• Works at a steady pace for accuracy and quality work
• Completes tasks before new ones are begun
• Works within defined standards and guidelines
• Makes decisions supported by management
• Communications are task based
• Team roles clearly defined, collaboration is minimal
• Demonstrates leadership based on consistent, accurate, and quality work output

Core Values:

Trust, Responsibility, Leadership, Teamwork, Enthusiasm, Safety